How to Compare Business VoIP Providers for the Best Deal
Last Updated 10th of May 2025
3 minute readChoosing the right VoIP provider can be hard, but we are here to make it easy for you. With the right steps, you can save money and get the perfect service for your business needs. Trust us to guide you through how to Compare Business VoIP Providers with confidence.
To Compare Business VoIP Providers for the Best Deal, you must: identify your business needs, research different providers, check features, compare pricing, read reviews, and request quotes. Key providers to compare include RingCentral, 8×8, Vonage, and BT.
There’s much more you should know to make the best choice for your business. Keep reading as we share helpful tips, provider examples, and expert advice to ensure you get the best deal possible.
Save on Your Business Communication – Click the button below to compare Business VoIP Providers for the best deal available.
How to Compare Business VoIP Providers for the Best Deal
Finding the best VoIP deal starts with understanding what your business needs. Some businesses want low-cost solutions, while others need powerful features like video calling, call recording, or app integrations. Knowing what you need will help you avoid paying for extras you won’t use.
Start by making a list of must-have features. Think about call quality, customer support, setup costs, and monthly prices. Next, research well-known providers. Big names like RingCentral, 8×8, Vonage, and BT offer strong packages. Smaller businesses may like bOnline or Voipfone for simpler needs.
Always check customer reviews. They tell you how real users feel about the service. You should also ask each provider for a free demo or trial if possible. This helps you see how their service works in real life.
Step-by-Step: How to Compare Business VoIP Providers
Identify Your Needs
Every business is different. Write down what you need. Examples:
- Number of users
- International calling
- Mobile app access
- CRM integration
- 24/7 customer support
Research Providers
Look for trusted names:
- RingCentral: Best for big businesses needing many features.
- 8×8: Great for video conferencing.
- Vonage: Very flexible with pricing.
- BT: Trusted UK provider, perfect for reliability.
- Voipfone: Simple and budget-friendly.
- bOnline: Good for very small businesses.
Compare Features
Create a table like this:
| Provider | Call Quality | Mobile App | CRM Integration | Price Range |
| RingCentral | Excellent | Yes | Yes | £20-£40 |
| 8×8 | Very Good | Yes | Yes | £15-£35 |
| Vonage | Good | Yes | Optional | £10-£30 |
| BT | Excellent | Yes | No | £20-£50 |
| Voipfone | Good | Yes | Limited | £5-£20 |
Check Pricing
Don’t just look at the cheapest price. Think about value for money. A low-cost provider might charge for extras like voicemail or call forwarding.
Read Reviews and Testimonials
Use trusted review sites like Trustpilot, G2, or Capterra. Look for real-world feedback about:
- Customer support
- Setup experience
- Ongoing reliability
Request a Quote or Trial
Most providers are happy to give custom quotes. Always ask about:
- Discounts for longer contracts
- Special offers for new customers
- Free trials or demos
What Are the Top Features to Look For?
When you Compare Business VoIP Providers, look for:
- Call Quality: Bad sound makes a bad impression.
- Support Options: Can you get help when you need it?
- Apps and Integrations: Do they work with your email or CRM?
- Flexibility: Can you scale up or down?
- Security: VoIP calls must be safe and encrypted.
Tip: Cloud-based VoIP providers are best for flexibility.
Should You Pick a Big or Small Provider?
It depends.
- Big providers like RingCentral and BT are very reliable but can cost more.
- Small providers like Voipfone offer cheaper plans but may lack fancy features.
Think about your future needs too. It’s better to grow into a system than outgrow it quickly.
How Much Does Business VoIP Cost?
Here’s a basic price guide:
| Provider | Basic Plan | Best Value Plan |
| RingCentral | £20/month | £30/month |
| 8×8 | £15/month | £25/month |
| Vonage | £10/month | £20/month |
| BT | £20/month | £40/month |
| Voipfone | £5/month | £10/month |
Prices may vary. Always check the latest deals.
Top 5 Mistakes to Avoid When You Compare Business VoIP Providers
- Choosing based only on price
- Not checking call quality
- Ignoring hidden fees
- Skipping the free trial
- Overlooking contract terms
Expert Tip
“Always get at least 3 quotes before deciding. Comparing features side-by-side is the smartest way to save money and find the best fit.”
— VoIP Industry Expert
Ready to save money and find the perfect VoIP provider for your business? Click the link below to compare top Business VoIP Providers and get your custom quotes today.
FAQ
What is a Business VoIP Provider?
A Business VoIP Provider gives you phone service over the internet, often with lower costs and more features than a landline.
How do I know if a provider is right for me?
Check their features, pricing, customer reviews, and try a free trial to see if they meet your needs.
Can I keep my business phone number?
Yes! Most VoIP providers let you keep your existing phone number.
Is VoIP reliable for businesses?
Yes, if you have a strong internet connection, VoIP can be even more reliable than a landline.
How long does it take to set up a new VoIP system?
Setup can be as quick as one day, depending on the provider.