The 20 Worst Mistakes You Can Make On A Business Trip

By Olivia Johnson - Trusted UK Business Expert

Last Updated 4th of October 2024

4 minute read

If you’re like most business owners, then you’re always looking for ways to save time and money. That’s why travelling on business can be so frustrating – it feels like there are a million things you need to remember in order to avoid making costly mistakes. But don’t worry. We’ve got you covered. In this post, we’ll list the 20 worst mistakes you can make on a business trip. So read on, and make sure to avoid these common blunders! 

Forgetting Important Documents

Arriving at the airport without your passport, ID, or boarding pass can be disastrous. Always double-check your travel documents the night before you leave.

Tip: Keep your important documents together in a folder or travel wallet.

Not Checking the Weather

Failing to check the weather forecast at your destination can leave you unprepared. Whether it’s rain or extreme heat, you don’t want to be caught off guard.

Tip: Pack versatile clothing and always check the forecast before packing.

Overpacking

Bringing too much luggage not only makes travelling harder but can also slow you down. Packing light allows for flexibility and ensures you don’t get hit with extra baggage fees.

Tip: Stick to the essentials and plan outfits in advance.

Not Understanding Cultural Norms

A lack of research into the local culture can lead to embarrassing mistakes. Something that’s normal at home could be offensive abroad.

Tip: Take time to learn about the business customs and etiquette of the country you’re visiting.

Mismanaging Time Zones

Failing to adjust for time zones can lead to missed meetings and fatigue. Your body may still be on your home time, causing confusion.

Tip: Adjust your sleep schedule a few days before the trip to get used to the new time zone.

Not Planning Transportation

Relying on taxis without considering alternatives can get expensive. Sometimes public transport or rideshare apps are cheaper and more efficient.

Tip: Research your transportation options before you travel, and consider booking transfers in advance.

Booking Last-Minute Flights

Leaving flight bookings to the last minute can result in higher prices, poor seat options, or worse, no available flights.

Tip: Book flights as soon as your trip is confirmed to get the best deals and seats.

Not Keeping Expense Receipts

Losing track of expenses or failing to keep receipts can mess up your travel budget and make reimbursement difficult.

Tip: Keep a small envelope or use a mobile app to store and organise your receipts.

Neglecting Personal Care

While it’s easy to focus only on work, neglecting personal care can negatively affect your performance. Skipping meals, sleep, or exercise can wear you out quickly.

Tip: Stick to a balanced diet, get plenty of rest, and squeeze in some light exercise if possible.

Not Having Backup Plans

If a meeting gets cancelled or your flight is delayed, what will you do? Without a backup plan, you may be left scrambling.

Tip: Always have a backup plan for meetings and a flexible travel itinerary.

Wearing Inappropriate Attire

Not dressing appropriately for your meetings or events can leave a bad impression. It’s important to strike the right balance between professional and comfortable.

Tip: Pack business-appropriate outfits that match the culture and climate of your destination.

Overspending on Meals

Business dinners can be expensive, but overspending on meals without considering the budget is a common mistake.

Tip: Plan your meals in advance and stick to a budget approved by your company.

Not Networking

Focusing solely on the business at hand and neglecting networking opportunities can be a missed chance to build valuable connections.

Tip: Take advantage of networking opportunities at conferences, meetings, or even during travel downtime.

Skipping Insurance

Travelling without proper insurance can be risky. Medical emergencies, flight cancellations, or lost luggage can ruin your trip.

Tip: Make sure you have travel insurance that covers both personal and business needs.

Using Public Wi-Fi

Relying on unsecured public Wi-Fi for sensitive business tasks can expose your company’s data to cybercriminals.

Tip: Use a virtual private network (VPN) to secure your internet connection or avoid public Wi-Fi altogether.

Being Unfamiliar with Technology

If you’re using new software, presentation equipment, or devices during your trip, unfamiliarity can cause delays or technical issues.

Tip: Test all tech equipment and software before your trip to ensure you can use them effectively.

Forgetting Business Cards

Business cards are still important in many cultures, especially in formal business settings. Forgetting them means missing out on valuable networking opportunities.

Tip: Bring extra business cards with you on every trip.

Not Accounting for Jet Lag

Jet lag can leave you feeling exhausted, affecting your performance during key meetings or presentations.

Tip: Try to arrive a day early to adjust or schedule light work for the first day to ease into your trip.

Skipping the Research

Going into meetings unprepared, without researching the local market or the company you’re dealing with, can result in poor business outcomes.

Tip: Spend time researching the companies and markets involved in your trip to make a stronger impression.

Not Following Up After the Trip

Failing to follow up with contacts or clients after your business trip can diminish the impact of the meetings.

Tip: Send thank-you emails or recap messages within 48 hours of returning from your trip to keep the relationship going.

By avoiding these common mistakes, you can ensure that your business trip is smooth, professional, and productive. Plan ahead, stay organised, and always be prepared for the unexpected.